Last Revised: 3/6/12
We, the members of this organization, do ordain this the constitution of the Camras Scholars Program (CSP) of the Illinois Institute of Technology, Chicago, Illinois .
Article I- Purpose
The purpose of this organization is to support current Camras scholars at the Illinois Institute of Technology in making meaningful contributions to the campus and the university community in three areas of focus: Service, Leadership, and Professional Development.
Article II- Officers
Section 1. This organization operates under the guidance of an Executive Board.
Section 2. The Executive Board of this organization consists of six elected officers: President, Vice President of Administration, Vice President of Service Learning, Vice President of Leadership, Vice President of Professional Development, and Vice President of Alumni Relations.
Section 3. The powers of the Executive Board are: (1) to manage the calendar of all organization sponsored events, (2) to manage the budget allocated to the CSP through the Office of Undergraduate Affairs, (3) to facilitate the election process, (4) to communicate on behalf of the CSP.
Section 4. The Executive Board must maintain active and up-to-date communication to all Camras Scholars.
Section 5. Officers must be full time students and be in good academic standing with the university.
Section 6. One academic year (Fall-Spring)
Section 7. The President is the leader of the Executive Board and the CSP. There is no hierarchy among Vice Presidents on the Executive Board.
Section 7.A. For general duties of Executive Board officers, refer to the Position Description document .
Section 8. Removal of an officer requires a unanimous vote of the remaining Executive Board, and approval by the Faculty and Staff Advisers.
Section 9. In the event a vacant position needs to be filled outside of scheduled general elections, the Executive Board and the Faculty and Staff Advisers will assess the need to fill the position. If the position needs to be filled, the Executive Board will proceed with the election process outlined in Artice IV.
Article III- Meetings
Section 1. General body meetings of this organization are held on a biweekly basis. The Executive Board will meet on a weekly basis.
Section 2. Any member of this organization has the right to request a previously unscheduled general body meeting to the Executive Board.
Article IV- Elections
Section 1. Elections of officers are held every year in March.
Section 2. All members of the organization may vote through an electronic vote. Section 2.A. Nomination of officers are open for 14 days, starting the day of the last general body meeting in February. Nominees will be informed of their nomination by a non-returning member of the Executive Board. To become a candidate, nominees are required to submit a Candidate Form and a 1 minute video 14 days after being informed of nomination. A candidate may only run for two Executive Board positions if one of those positions is President.
Section 2.B. Electronic voting is open for one week, beginning 21 days after nominations close. Candidate Forms and videos are attached to voting ballot. Voters vote for each candidate one or zero times. The candidate with the most votes is elected. A candidate may only be elected to one position. Votes for President are counted first. In the event of a tie, a runoff between the tied candidates occur by plurality vote.
Section 3. At the end of the voting period, the staff advisor counts the ballots and reports the results to Camras General Body.
Section 4. Transition of power to the new Executive Board occurs as follows: The newly elected officials are given access to all available documentation from the prior Executive Board. The general body meeting following elections will be co-planned by the prior and new Executive Board. The final meeting of the year will be run by the new executive board.
Article V- Advisor(s)
Section 1. There shall be, at least, two advisers who will serve as a mentor for the Camras Scholars Program.
Section 2. A Faculty Advisor is appointed by the director of Undergraduate Affairs.
Section 3. A staff advisor is assigned by the director of Undergraduate Affairs
Article VI – Branches
Section 1. A branch is a group of students including, but not limited to, Camras scholars with a set of goals they wish to achieve with the support of the CSP.
Section 2. To create a branch of the CSP, the leader of the proposed branch fills out this form. The Executive Board reviews the application andd branch.
Section2.A The executive board votes to approve the creation of a branch. If there is a tie, the tie breaking vote is made by the President.
Section 3. A representative of each branch must attend a monthly update meeting with the Executive Board. This meeting will be scheduled by the Executive Board.
Section 4. The VP of Administration makes all purchases for branches.
Section 5. The Executive Board evaluates each branch once each semester to decide if CSP continues giving its support.
Section 5.A Discontinuing CSP support for a branch requires a majority vote by the Executive Board at one of these semesterly evaluations.
Section 7. If a branch is discontinued, they are allowed to reapply to be a branch.
Section 7.A. Upon the dissolution of a branch, responsibilities of the branch are handed over to the Camras Executive Board.
Section 7.B . All items purchased with Camras funds are returned to the possession of the CSP.
Section 7.C. The outgoing branch leader is responsible for carrying out these directives.
Article VII- Amendments
Section 1. Any proposed changes to this constitution must be brought to the Executive Board first. If the Executive Board and the advisers approve the amendment, an email with the proposed amendment will be sent out to the general body for a vote for or against it. 35% of Camras must participate in the votes and 2/3rds of the votes cast must be in favor of the amendment for it to pass.
Section 1.A. The staff advisor will count the votes.
Section 2. Members of the general body will be notified via email of the result of the vote.
Section 2.A. The staff advisor will have the responsibility of sending that email.
Article VIII- Ratification
Section 1. The ratification of this document requires the approval of the executive board and advisers. Once the document has been approved, it shall be sent out to the general body. If they have any questions or concerns they can submit them to email@example.com. Questions and concerns will be addressed by the executive board. If there is a need for changes, refer to article Amendments.
Article X- Statement of Non-Hazing
This organization will not conspire to engage in hazing, or commit any act that causes, or is likely to cause bodily dancer, physical harm, personal degradation, or disgrace resulting in physical or mental harm to any fellow student or person attending the institution.
Article XII- Statement of Compliance with Campus Regulations
This organization shall comply with all university and campus policies and regulations. This organization shall also comply with all local, state, and federal laws.