- What is the role of the Thesis Examiner?
- What takes place during the mandatory group thesis meeting?
- What takes place at the one-on-one thesis review?
- How many times must I meet with the Thesis Examiner?
- Do I need an appointment to meet with the Thesis Examiner?
- What if I cannot attend an office appointment, due to work or where I currently reside?
- If I have a telephone appointment scheduled what should I do?
- What should I bring to the first meeting?
- Can I send an electronic copy of my thesis?
- Can I have more than two meetings?
- How long does a meeting last?
- Do I need an appointment to deposit my final thesis copies?
- Where can I find useful resources to assist me with the thesis format?
- Can I use color in my thesis?
- When should I schedule the meeting to deposit my final thesis copies?
What is the role of the Thesis Examiner?
The Thesis Examiner enforces the thesis format guidelines established by the Graduate College, by instructing students during an initial mandatory group thesis meeting, and then during prescheduled one-on-one thesis reviews.
What takes place during the mandatory group thesis meeting?
In a group setting, the Thesis Examiner identifies and explains pertinent information found in the Graduate Thesis Manual; provides hard copy and website resources, specifically related to thesis layout and style; and, answers questions.
What takes place at the one-on-one thesis review?
In a personal meeting, the Thesis Examiner points out formatting errors, provides resources and helpful tools to assist the student, and answers questions.
Do I need an appointment to meet with the Thesis Examiner?
Yes, you must have an appointment to insure that the Thesis Examiner has adequate time to spend with you. Call the Graduate Office at 312.567.3024 to make an appointment.
What if I cannot attend an office appointment, due to work or where I currently reside?
If you reside in Illinois, your first meeting with the Thesis Examiner must take place in the Graduate College office on campus. Therefore, make arrangements with your employer in advance to have the time off for the meeting. Meetings generally take up to 30 minutes. However, if you reside out of state you may be allowed to have a telephone appointment for your first meeting.
If I have a telephone appointment scheduled what should I do?
You must mail a hard copy of your thesis to the attention of the Thesis Examiner, an electronic copy is not acceptable. The Thesis Examiner must receive the copy at least one day prior to the meeting. Then at the scheduled time of the meeting, call the Thesis Examiner. During the meeting, have in front of you the same hard copy version that you mailed so you can make notations as the Thesis Examiner conducts the review. It is important that you and the Thesis Examiner have the same document, which is in the same format, to avoid miscommunication/meaning, do not review an electronic version as the Thesis Examiner reviews a hard copy.
What should I bring to the first meeting?
You must bring a hard copy draft of your thesis. It does not have to be complete, but there should be enough pages to give the Thesis Examiner a general idea of how you intend to format -- for example, bring drafts of the Table of Contents, one chapter, tables, figures, and the Bibliography.
Can I send an electronic copy of my thesis?
No, the Thesis Examiner can not review electronic copies. However, it is possible, with permission from the Thesis Examiner, to electronically send specific pages for review.
How long does a meeting last?
The time varies depending on the state of your thesis. However, meetings are divided into 30 minute time slots. So, be prepared to spend at least 30 minutes in the meeting.
Do I need an appointment to deposit my final thesis copies?
Yes, you must have an appointment. You can not drop-off your thesis, because the Thesis Examiner has to review it for the last time in your presence to ensure that it is in compliance and all corrections are made. Call the Graduate Office at 312.567.3024 to make an appointment.
Where can I find useful resources to assist me with the thesis format?
Go to the Graduate College web page under Office of Academic Affairs, and then click on Thesis Information. There you will find many resources you need to assist you with your thesis.
Can I use color in my thesis?
Yes and No. Master Degree students may use color photos, drawings and graphs. However, Doctoral students may only have color photos, drawings and graphs if each color represented is explained in the body of the thesis--i.e., the use of any color must have a distinct meaning and that meaning must be easily identified in the text. The Thesis Examiner reserves the right to determine if color is used appropriately and can either accept or deny the use of color.
When should I schedule the meeting to deposit my final thesis copies?
The meeting should be scheduled after your defense is scheduled and before the deadline for the final thesis deposit. The final copies can not be deposited until you have successfully passed your defense and the G501B form is signed by your advisor, committee members and department chairperson.