Policies, Regulations and Procedures
A. Alcohol Abuse and Drug Use Prevention Policy
IIT is committed to preventing the use of illicit drugs and abuse of alcohol by members of the university community. In accordance with this commitment and in compliance with the Drug Free Schools and Campuses Act of 1989, this policy affirms the university’s goal to maintain an environment that is free of illegal usage of drugs and alcohol. All students are expected to comply with the policy.
Students receiving Title IV grants, loans, or federal work-study and are convicted of a drug offense involving illegal drugs while enrolled at IIT will result in the loss of those funds.
- Health Risks. Individuals who use illegal drugs or abuse alcohol risk adverse physical and psychological effects. In general, such individuals may suffer from illnesses and are less productive, less reliable and more prone to accidents and absenteeism. Ingestion of drugs or alcohol by a pregnant woman may cause harm to the fetus. A more specific explanation of the possible health effects of certain types of drugs is available in the Student Health & Wellness Center.
- Counseling. IIT has a comprehensive drug-free awareness program to inform students about the dangers of drug and alcohol use and to assist them in obtaining counseling and treatment that includes full availability of the Student Health & Wellness Center to all students for counseling and/or referral for treatment; educational programs for students, including forums, dissemination of educational materials, and awareness periods (e.g., Alcohol Awareness Week); and other programs and publications as needed. Students are encouraged to contact the Student Health & Wellness Center for information or assistance regarding drug or alcohol use. If you suspect a fellow student is involved in illegal drug or alcohol use, encourage him or her to seek assistance from the appropriate office.
- University Sanctions. Any student suspected of violating this policy is subject to disciplinary action in accordance with the IIT Code of Conduct. Sanctions will depend upon (a) the severity of the infraction; (b) if personal injury is involved; (c) if property damage occurs; (d) whether the student is a repeat offender; and (e) if the campus learning environment is compromised. Students may also be subject to prosecution where appropriate. A fine structure will accompany disciplinary proceedings for all violations of alcohol policy. The fine must be paid in full in order for a student to continue in good academic standing, and therefore, be allowed to register for classes and receive grades. The fines will be as follows:
- First offense: $50.00
- Second offense: $100.00
- A third documented violation of the alcohol policy could result in immediate suspension of campus housing privileges as well as possible suspension or expulsion.
Notwithstanding any other provision of this Alcohol Abuse and Drug Use Prevention Policy and in addition to any other sanction that may be imposed by the Dean of Student or his/her designee or the Campus Judicial Board, the housing contract or any student who either admits to or is found to have used or possessed illegal drugs in any IIT residence hall will be immediately canceled, and such student must move out of the residence hall within 72 hours.
Legal sanctions. Illinois law prohibits the unlawful manufacture, possession, use or distribution of marijuana and controlled substances, including narcotics, barbiturates and cocaine. Violation of state law may result in arrest and conviction. An individual so convicted may be fined and/or imprisoned in accordance with Illinois law. IIT reserves the right to contact the Chicago Police Department for assistance with respect to the violation of any Illinois law.
THE SALE OR DISTRIBUTION OF ALCOHOL OR POSSESSION BY PERSONS UNDER THE AGE OF 21 IS ALSO PROHIBITED UNDER STATE LAW. A PERSON WHO VIOLATES THIS LAW MAY BE CHARGED AND PUNISHED ACCORDINGLY.
B. Alcohol Use for Campus Events Policy
IIT students are subject to the laws of the State of Illinois. PERSONS UNDER 21 YEARS OF AGE CANNOT DRINK ALCOHOLIC BEVERAGES. Inappropriate behavior such as disorderly conduct, intoxication and harassment is considered a violation of IIT’s standards of conduct and will result in appropriate sanctions and fines.
All students should review and must adhere to IIT’s Drug and Alcohol Abuse Prevention Policy. Further, any student organization that will host any event (as defined in Article V, Section H) at any location at which any alcohol will be served and/or consumed must follow the rules established in Article V, Section H.
In addition, to promote the responsible use of alcohol on campus, IIT has established the following policies:
- Individuals, groups, student organizations or departments planning to host events on campus where alcohol will be served must complete an Alcohol Beverage Service Form at least 10 business days prior to the event and before advertising the event or purchasing the alcohol to be served. The form is available in the Office of Student Affairs or online at www.iit.edu/student_affairs . Registration of the event does not constitute university approval.
- The sale and use of alcoholic beverages must be in compliance with state and local laws as well as university policies and regulations.
- Food and nonalcoholic beverages must be available when alcohol is served.
- All events must have a designated faculty or staff member or a resident advisor responsible for ensuring adherence to university policies. This person must be at least 21 years of age and must be present for the duration of the event.
- Consumption of alcohol and/or possession of open containers of alcohol are prohibited on university property, whether in university buildings or on university grounds, unless otherwise authorized by the proper filing of an Alcohol Service Form with the Office of Student Affairs.
- Additional requirements are in effect for events hosted in Hermann Hall. Arrangements for these events must be made through the Campus and Conference Center office (312.567.3075).
All questions regarding the use or sale of alcohol should be directed to the Office of Student Affairs (312.567.3081).
C. Certification of Immunization Policy
In accordance with Illinois law, all students born on or after January 1, 1957 who are taking less than half-time credit hours per semester must supply evidence documented by a health care provider of vaccination for diphtheria, tetanus, measles, rubella and mumps. In addition, International students must provide proof and results of a Tuberculosis skin test administered within the past year.
The deadline to submit a copy of your immunization records is September 1, 2013. A registration hold will be placed on your account if you are not compliant with the immunization requirement. Exemption from one or more of the specific requirements maybe granted based on documented medical or religious reasons. Please complete and submit the appropriate exemption form which can be found on our website. Anyone with a vaccine exemption may be excluded from the university/college in the event of a measles, rubella, mumps or diphtheria outbreak in accordance with public health law.
To contact the Wellness Center with any questions you may have regarding the immunization policy or requirements, please call us at 312-567-7554 or e-mail us at email@example.com.
D. Computer Use Policy
IIT’s information technology resources are provided in the hope that all members of the university community will use them in a spirit of mutual cooperation. Resources are limited and must be shared. Before accessing the IIT network, all users are required to agree to the IIT Use of Computer Resources Policy.
Access to the IIT network is a privilege granted by the University to authorized users and may be suspended with or without notice when, in the University’s judgment, continued use of these resources may interfere with the work of others, place the university or others at risk, or violate federal, state or local laws, including without limitation, those related to copyright protection, or University policy. IIT’s comprehensive Use of Computer Resources Policy can be viewed on the OTS website: http://iit.edu/ots/ots_policies_use_of_computer_resources_policy.shtml.
F. Health Insurance Requirement Policy
Students are required to purchase the student health insurance policy or to submit proof of equivalent insurance before the end of the first week of classes. This requirement applies to domestic students who are registered for 12 or more credit hours, graduate student who are registered for 9 or more credit hours, and/or occupants of IIT residence halls, students who are here on an F1 or J1 visa and are registered for at least 1 credit hour, participants in the co-op program, and research or teaching assistants.
The premium for the insurance will be added to student tuition and fees as a charge. To avoid this charge, submit proof of comparable coverage online, before the deadline at: www.iit.edu/student_health/insurance. F1 and J1 students may only waive IIT’s coverage with proof of comparable U.S. employer provided insurance. Once a waiver is accepted, you will receive email confirmation and it will be valid until the end of the current school year. Other students, spouses, and dependents of students may participate in the student health program, if desired. Students should consult the Student Health and Wellness Center in the IIT Tower, at 312-567-7550 for further details or go online to www.iit.edu/shwc.
It is the intention of Illinois Institute of Technology to act in accordance with all regulations of the federal, state and local governments with respect to providing equality of opportunity in employment and in education, insofar as those regulations may pertain to IIT. IIT prohibits and will act to eliminate discrimination on the basis of race, color, religion, national origin, gender, sexual orientation, age, disability or veteran status. Any students, applicant or employee of Illinois Institute of Technology who believes that he or she has received inequitable treatment because of discrimination violating IIT’s stated policy of equal opportunity in employment and in education should communicate, either in writing or in person, with the Director of Equal Opportunity and Affirmative Action, IT 1900, 312.567.3134.
I. POSTING POLICY - USE OF BULLETIN BOARDS AND POSTING OF CAMPUS WIDE INFORMATION
Illinois Institute of Technology provides various posting fixtures and locations that may be used to advertise organizations, programs, events and services of interest to the IIT community. Any party wishing to advertise on the IIT Main Campus is solely responsible for the content of its advertisement and must follow the policies listed below. IIT in no way endorses or approves the content of the advertisement or the program or services that a posting promotes.
Please review the following guidelines to ensure that your posting is in compliance with this policy.
a. All items for posting including, flyers, posters, table tents, leaflets, handbills or similar material must receive prior approval from the Office of the Dean of Students/Campus Life. Additionally, student organization election materials are subject to these general regulations, as well as any election rules of the Office of Campus Life and/or appropriate governing organization. Postings considered to be offensive, indecent, or oppressive to others are prohibited. Leaflets, handouts and table tent materials will only be approved if they are directly related to IIT departmental or recognized student organization activity. All postings must be in English or include an English translation. Postings that restrict opportunity or otherwise discriminate because of race, color, religion, national origin, gender, sexual orientation, age, disability or veteran status are prohibited.
b. Advertisements for events sponsored by University departments or organizations and those taking place at IIT have posting priority. Advertisements not directly connected with IIT will be posted only as space permits. An advertisement must include the following information to be considered for posting: name of sponsoring agency, department, organization or individual; contact information in the form of phone or email; date and place of the event or meeting being announced. Programs which receive monetary allocation through the Student Activities Fund (SAF) must include “Sponsored by the Student Activities Fund” on all advertisements.
c. An advertisement may not cover or block previously posted materials in any way. Regularly updated postings or materials with ongoing information may be removed to create space for specific event postings. Advertisements may not be posted on walls, chalkboards, windows, doors, light poles, brick, elevators, sidewalks, walkways, bathrooms, trees, fences, other signs, or vehicles. Any advertisement posted improperly will be removed immediately and discarded. The responsible party will be contacted to discuss the violation. Possible fines and further disciplinary action may be taken if appropriate. Regardless of location, overlapping, covering, removing or defacing another posting is not permitted.
d. Advertisements may only be posted on bulletin boards specifically designed to hold advertisements. These include outdoor bulletin boards and those in the main concourse, classrooms, or lobbies of University buildings. General advertisements may not exceed 11” x 17”. Exceptions are made for banners and A-Frame posters. Some bulletin boards located near administrative, academic, or student organization offices are controlled and maintained by those departments or organizations and may not be used for general advertising without their permission. Locked bulletin boards are not available for general advertising.
e. Postings are generally validated through the date of the event or deadline as shown on the posting. If no date is included, the posting will be approved for two weeks. All parties must remove advertisements within two working days after the stamped expiration date. Posting of temporary, outdoor direction and information signs must be approved in advance by IIT Facilities. The sponsoring organization must remove these signs within one (1) working day of event.
f. The hanging of banners is permitted only in MTCC Center Court, MTCC Commons and McCormick Student Village; A-Frames are utilized only in the MTCC for posters larger than 11x17. All banners and posters must be approved two days in advance by the Office of Dean of Students/Campus Life. Banners for posting in the MTCC Commons or Center Court may be hung only by the Campus & Conference Centers Staff.
g. Advertisements related to alcohol will only be accepted from IIT Dining Services, and only in relation to the Bog. Said advertisements will only be allowed in MTCC Center Court and within Hermann Hall. No other organization, department or outside party may refer to, mention or advertise alcohol in any form. This includes, but is not limited to: websites, Facebook postings and e-mail messages sponsored by IIT student organizations. Refer to the Web and Email Policy of the IIT Student Handbook for more information.
Any party violating this policy for the first time will receive an official warning. A party violating this policy for the second time may incur a fine of at least $25. Each subsequent violation may result in a possible fine of at least $50. Any violation may be subject to additional penalty as determined by the Office of Student Affairs
Questions, complaints, reports of violations, or appeals regarding the policy should be directed to the Office of the Dean of Students.
L. Smoking Policy
IIT is subject to the Illinois Clean Indoor Air Act and Chicago Clean Indoor Air Ordinance, which stipulates that smoking is banned in all enclose d public places and places of employment as well as student dormitories. On IIT campuses, these places include:
• All enclosed workplaces;
• State Street Village, McCormick Student Village, Carmen Hall and Gunsaulus Hall;
• All restaurants and bar areas;
• Public places;
• Public restrooms, lobbies, reception areas, hallways and other common use areas in public buildings, apartment buildings and condominium buildings;
• Within 15 feet of the entrance to enclosed public places; and
• Recreational areas including enclosed sports arenas, stadiums, swimming pools, ice and roller rinks, arcades and bowling alleys.
In order to comply with the ordinance, IIT prohibits smoking in all of the above listed locations on all IIT campuses, and requires students, faculty, employees and guests to adhere to the ordinance and smoke at least 15 feet away from the entrance to any building.
Smoking in the private areas of IIT apartments, not including the residence halls, is permitted, unless an area has been designated as non-smoking.
Violations of the smoking policy should be reported to the building representative who shall forward them to the appropriate administrative officer.
M. Student Intellectual Property
1. Work Done for Course Credit
Work done for course credit by students, including IPROs, and work done by a student as a degree requirement, including master’s theses, Ph.D. theses and comparable final projects, as such theses and projects are required to be substantially the original work of the students, are not considered university-owned for purposes of IIT’s copyright and patents policies. All such works belongs exclusively to the students, and in such situations, the fact that a faculty member may provide constructive criticisms, editorial suggestions or other forms of guidance does not change this fact, as such undertakings are a normal and customary part of a faculty member’s duties. Faculty or staff member wishing to use any such student-created work for his or her own purposes or for IIT purposes must obtain the student’s consent and, at a minimum, provide adequate credit to the student.
In general, if work done for course credit by students is a collaborative effort among a group of students (e.g. IPROs), meaning each such student actively participated and contributed to the creation of the work, then, each student will likely be deemed a creator/inventor of the work, and each student will have the right to use and allow others to use the work without the need to secure the consent of and without obligation to the others. Prior to commencement of a collaborative effort, participating students should consider the merits of entering into a written agreement among themselves setting forth various matters related to the ownership and use of such works, including, without limitation, how and when such work may be used. In any event, even absent an agreement, students should always give appropriate attribution to all team members involved whenever the work is used or authorized for use. The foregoing is intended as merely a general statement. Students must understand that the actual rights of each student participating in a particular collaborative effort will ultimately be determined by applicable patent, copyright or other intellectual property rights statutes and the facts and circumstances of the particular collaborative effort.
Notwithstanding the foregoing, if the course description contained in the Undergraduate or Graduate Bulletin clearly states the following:
“The applicable academic unit hereby gives notice of its desire to secure a non-exclusive, perpetual, royalty-free license solely to use, at its discretion, student-created work produced in [Insert Course Name and Number], with appropriate attribution, for its own non-commercial and educational purposes, including to promote the programs of the academic unit. Unless the student submits a written notice to the Dean of the College indicating that he or she does not agree to grant such a license by the last regularly scheduled day of the course, then the student shall be deemed to have granted the foregoing described license.”
then the academic unit may so use work done for course credit by a student. The foregoing exception does not apply to work done by a student as a degree requirement, such as a master’s thesis, Ph.D. thesis and comparable final project.
2. Work Done with Third-Party Sponsorship
Ownership of and the right to use work created as part of a research project that is sponsored or funded by a third party, whether a government agency, foundation or corporation, generally qualifies as university research, and the ownership of and use rights associated therewith will be determined in accordance with the applicable terms and provisions of the sponsorship agreement. In such instances, the ownership of and the rights to use the work will generally vest with IIT and/or the sponsoring entity, not the student. Any invention, creation or copyrightable work, including software, stemming from a sponsored research project must be disclosed to IIT in accordance with the procedures set forth in Appendix K of the IIT Faculty Handbook. Appendix K can be found at http://www.iit.edu/general_counsel/policies/faculty_handbook/pdfs/appendix_k.pdf.
In general, because IPROs are done for course credit, IPROs are not considered sponsored or funded research projects. This means that the ownership of and the rights to use works created in connection with an IPRO are governed by the preceding Section, Work Done for Course Credit. So an entity supporting a particular IPRO would need to negotiate with the student or students that created a work to secure ownership of or the right to use a work coming out of an IPRO.
3. Work Done Outside of Course Credit
To the extent that any work created by a student or students is other than for course credit or to satisfy a degree requirement and qualifies as “personal research”, as defined in Appendix K of the IIT Faculty Handbook, such work belongs to the student or students who created it. As such, anyone wishing to use such work must obtain the student’s or students’ consent, which he, she or they may grant as he, she or they deem appropriate.
To the extent that any work created by a student or students is other than for course credit or to satisfy a degree requirement and qualifies as “university research”, as defined in Appendix K of the IIT Faculty Handbook, such work belongs to IIT, and the rights off the student or students with respect to such work are as set forth in Appendix K. Any invention, creation or copyrightable work, including software, stemming from university research must be disclosed to IIT in accordance with the procedures set forth in Appendix K. Appendix K can be found at http://www.iit.edu/general_counsel/policies/faculty_handbook/pdfs/appendix_k.pdf
4. University Policy
The rules established by this Section shall apply across all academic units of IIT. Although academic units may adopt policies that supplement, but not contradict or limit, the rules established by this Section, in the event of any conflict between the rules of this Section and the policies of an academic unit, the rules of this Section shall for all purposes govern and control.