What will Migrate: Google Docs, Sheets, Slides
OTS will migrate your Google Docs, Sheets, and Slides to Microsoft 365.
Google’s proprietary formats aren’t compatible with anything other than a Google Workspace Drive. When migrating from google Workspace, files will be converted to their equivalent Microsoft Office format:
.gdoc → .docx (Word)
.gsheet → .xlsx (Excel)
.gslide → .pptx (PowerPoint)
However, we have identified the following interventions that users will need to take to ensure documents look and behave the same way they did before the migration.
Student Email
The Gmail Inbox of current students who are not graduating will be migrated into Outlook.
Metadata
The “Created” date of files migrated into Microsoft will reflect the date the file was migrated from Google. However, the “Modified” date will remain accurate.
Hyperlinks to other Google Docs
If your Google Doc, Sheet, or Slides contain hyperlinks to other documents in your Google Drive, these will need to be changed to the new document’s location in OneDrive or SharePoint.
Below is an example of a Google Doc that contains a link to a Google Sheet with more data. When OTS migrates the document to OneDrive or SharePoint, the link will not be changed, and will continue to link back to Google:
Migration: Users will need to open the migrated document and edit the hyperlink to point to the appropriate document in OneDrive or SharePoint.
Google Shared Drives
The contents of Shared Drives will be migrated. To learn more, visit
Google Shared Drives - Migration
Google Calendar - Students
Calendars in student Google accounts will be migrated.
What will not migrate
In Google Drive & Shared Drives
Sharing Permissions
Sharing permissions for Google drives, folders, and files cannot be migrated by OTS. Users will need to re-share files with other users after the migration as needed.
OTS can assist users with recreating sharing permissions for their department based on OTS data security best practices.
Shortcut Files
Shortcut files in Google Drive cannot be migrated by OTS.
Files Size Limit
Microsoft 365 supports files up to 250GB in size, but the migration tool can only handle files under 15GB. Therefore, OTS cannot migrate files equal to, or larger than, 15GB. To migrate files over this size, individuals should download them from Google Drive and upload them in OneDrive.
Google Calendar - Faculty / Staff
Faculty and Staff accounts will not have their Google Calendar migrated.
Google Drawings
Google Drawings cannot be migrated by OTS.
Google Forms
At this time, Google Forms cannot be migrated by OTS. We have created the following guide to manually convert Google Forms to Microsoft Forms: Converting Google Forms to Microsoft Forms
Google Maps data
Google Maps data cannot be migrated by OTS.
Google Photos
Google Photos cannot be migrated by OTS. We have identified two methods of exporting your Google Photos. Both are explained here: Migrating Google Photo Library
Google Sites
Google Sites cannot be automatically migrated, as there is no Microsoft equivalent to this product.