Announcements
Student Hiring Policies
The Electronic Payroll Authorization Form (EPAF) system for student hires requires that supervisors of student employees, timesheet approvers or proxies, and any administrative personnel who submit PAs complete training and pass an associated quiz before hiring students.
Resources for Faculty and Staff
The SEO has developed useful resources for supervisors of student employees for hiring, training and evaluation, including: interview questions with screening template, student onboarding checklist, warning notice form, request for additional hours (temporary), student employment acknowledgement letter, a performance evaluation template, and more. See the resources here or on our Forms and Documents page.
Hiring Information
Important Summer Hiring Information and Answers to FAQs:
Summer New Hires:
If you plan to hire students to begin working June 1, you can start entering your EPAFS on Monday, May 12th. This will allow your new hire time to complete their portion of the hiring process. Remember all students have to be compensated for any and all training. Please be mindful when you are entering your start dates. Any Non FWS student that was entered July 1, 2023 Does Not have to be re-entered if their end date is 6/30/2024 unless they are changing from Non FWS to FWS. Termination needed. The end date for all current EPAFs is scheduled for June 30, 2024.
Pending EPAFs Status:
If you want to know the status of the EPAF you entered – you can do so by clicking on the “Check PA Status” at the bottom of your EPAF for hiring student’s channel.
Approving EPAFs:
Just a Reminder: All EPAFs are approved on the Friday before the start date on the EPAF. If an EPAF is “In progress” Check 1st with the student and then with your 2nd Approver to ensure that they have completed their portion of the hiring process.
Walk in Hours:
Student employment walk in hours are held Monday through Friday from 10am to 4pm in the IIT Tower on the 13th floor in the HR department.
Hiring Paperwork:
All hiring paperwork along with verification documents must be submitted in person during the Walk – In hours for processing. SEO cannot process online documents.
Minimum Wage:
The minimum wage is $15.80 per hour as of July 1, 2023. There is talk that the minimum wage is going to increase this summer. I do not have the final number yet, once received and confirmed I will share this information with you so that you can budget accordingly.
40 Hours per Week:
Beginning Monday, May 6, 2024 - Students can begin working 40 hours per week (in combination of all jobs they work on-campus) Please confirm if your student has 1 or more jobs. Please monitor carefully. Students are to return to working 20 hours per week Monday, August 19, 2024
Federal Work Study:
If you are hiring FWS students the account should be 6309. You must select the Position Control # that begins with a “W.” The FOAP will automatically populate. If you do not choose the W for FWS your department will be paying the student(s) out of your department’s budget. Non- FWS students' accounts will populate to 6307."
Student FWS Allocation:
Just a note: In order to hire a student that has FWS – they have to accept their award in the financial page of their MyIIT portal
Handshake Job Postings:
If you post a job in handshake – please send the job ID number to Kathryn Potts at kpotts1@iit.edu so that the job can be reviewed and approved.
DSS Hires:
If you are hiring a Teaching, Research or Graduate assistant and they student need a social security job offer letter, please go to the website link HERE and complete the request. The job letter will be sent to the student’s email. Please note: SEO does not know the status of the social security administration timelines for processing students, please note students are responsible for bringing their social security cards to the office once received so that their accounts can be updated with the social security number.
Graduating Students:
For all students graduating May 11, 2024 please note that their last day to work as a student on campus is Friday, May 10, 2024. All May Graduates jobs will be terminated by Student Employment. If you would like to have your student continue working with your department you will need to contact your HRBP HERE to start the process to hire them as a temporary employee.
W2’s and Payroll Questions:
Going forward for all payroll inquiries – please contact payroll@iit.edu for assistance
Employment Law Reminder:
Employment law states that students are not permitted to start working until all paperwork has been submitted and approved. Students must wait to receive an email from the Office of Student Employment stating they can work. Failure to submit paperwork will delay your on-campus start date. Unless otherwise noted students only have to submit the paperwork one time to the student employment office for processing.
As always, we welcome your feedback and questions and appreciate your efforts as supervisors and mentors to our students. Please continue to stay safe.
Questions? Please Contact
- Kathryn Potts, Student Employment Manager/Business Partner/Specialist, kpotts1@iit.edu
- Terence Allen, Student Employment Talent Acquisition Assistant, mailto:tallen15@iit.edu
The Student Employment Office
10 West 35th Street | IIT Tower, Suite 13F4-3 | Chicago, IL 60616
seo1@iit.edu | Student Employment Website
Federal Work-Study Allocations
- As of fall 2016: 65% of students' earnings will come from the FWS program
- The remaining 35% will be paid by the department up to the eligible award amount.
Employment Compliance
Employment law states that students are not permitted to start working until all paperwork has been submitted and approved. Students must wait to receive an email from the Office of Student Employment stating they can work. Failure to submit paperwork will delay your on-campus start date. Unless otherwise noted students only have to submit the paperwork one time to the student employment office for processing.
Please follow the processes on this website for hiring students.